Avis de recrutement d’un Executve Assistant - GC - Deadline : November 30, 2011. novembre 23 2011
Infos : , rétrolien(Lomé, Togo/Term Contract of 3 years – Local hire)
The World Bank is seeking to recruit a highly qualified candidate for the position of Executive Assistant in the Lomé (Togo) Office. The successful candidate will work closely with the Country Manager for Togo and interact with other members of the CMU and Washington D.C. you will provide the full range of executive support functions, to include administrative management and coordination, quality assurance (i.e., documents, processes, etc), liaison with external officials and contacts, and general research and reference work. You may also be delegated a role in guiding and advising ACS staff in the country, and lead coordination role within the front office.
Responsibilities: (for more information, please refer to the job description in the World Bank Group recruitment website, Ref #112293#)
• Fully responsible for time management and scheduling on behalf of Manager, to include effective prioritizing and resolving related conflicts and competing demands;
• Undertakes representational duties on behalf of Manager, to include serving as first point of contact and liaison with clients and officials both inside (including coordination with country offices, etc.) and outside the Bank Group;
• Effectively provides general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed;
• Independently responds to diverse inquiries and makes decisions when multiple courses of action are possible;
• Coordinates and monitors multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
• Ensures quality of documents requiring Managers approval and/or signature;
• Keeps others informed by providing relevant information, reports or status updates;
• Drafts/finalizes correspondence on a range of topics on behalf of Manager and prepares minutes of meetings;
• Supports and works collaboratively with members of the immediate work team as well as with others in diverse work groups/terms/task forces, across Bank Group offices;
• Accountable for the smooth operation of the office support work and related systems within the departmental or equivalent front office by assuming primary responsibility for organizing and coordinating workflow;
• As unifs first point of contact with HR, coordinates closely with HR colleagues on a range of issues, including internal/external recruitment of ACS staff (and in some instances consultants/temporary staff), review of job posting/grading/selection communication/processes, follow-up with TISC unit on contract expirations, extensions, salary increases and other personnel actions. May be delegated responsibility to recruit, coach and train other ACS Staff.
Qualifications
Among other criteria, the successful candidate should be holding a minimum of college diploma preferably in Secretarial Studies or Office Management, or other relevant qualification; with at least 3 years of direct relevant experience in a large International or Service or Private Sector Organization.
Thorough knowledge and application of Bank Group administrative and/or operational policies and procedures to ensure adherence to relevant guidelines and overall quality of outputs.
Thorough understanding,or the ability to quickly gain an understanding, of departmental business activities and overall objectives and understanding of the broader Bank context in which it works.
Experience in the full range of Bank office support work, with a high level of sustained performance.
Thorough knowledge and use of ail relevant computer software, including advanced functions of Bank standard computer applications, and the ability to help organize data and information retrieval systems Strong interpersonal and verbal communication skills in order to deal tactfully and effectively with internal/external contacts at all levels. Effective analytical, research and problem solving skills.
Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups.
Strong written and verbal communication skills in English and French, and broad knowledge of substantive functions and programs of VPU to draft correspondence on a range of topics and ensure quality of documents requiring Manager’s approval and/or signature. Ability to oversee the resolution of conflicting demands.
Effective, proven skills in organizing, prioritizing, scheduling, planning and coordinating work and other activities internally and externally. Ability to lead, coach and oversee ACS staff.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture, and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
Applications must be submitted electronically at www.worldbank.org/careers (job Ref#112293). The closing date for receipt of applications is November 30, 2011.
Only short-listed candidates will be contacted.
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